Privacy Policy

Privacy Statement

Who we are

Our website address is: https://www.agentsofchangetoolkit.org.

Information about you: how we use it and with whom we share it

The information you provide will be used by the ACT project team and administrators to register your details for an account, so you can post in the ACT forums/discussion boards, and so you can contact the ACT team via the website. By registering for an account or contacting us via the website, you are consenting to share data with us. The University of Edinburgh will be the data controller and processor.

By registering for an account you are consenting to provide a username, email address, password, your name, institution (place of work), IP address, browser user agent string, and optionally, an image. The personally identifiable information you provide will be processed in accordance with applicable data protection law. We are using information about you and processing your data because you given your consent by registering for an account. If you do not consent to providing this information or to us processing your data, do not register for an account.

If you request a password reset, your IP address will be included in the reset email.

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. Comments may be checked through an automated spam detection service. An anonymised string created from your email address (also called a hash) may be provided to a third party, the Gravatar service, to see if you are using it. The Gravatar service Privacy Policy is available here: https://automattic.com/privacy. After approval of your comment, your profile picture is visible to the public in the context of your comment. When you leave comments on the forum/discussion board, other users will be able to see your username and institution (if you entered it), and possibly name, image, and comments if you make them public.

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you log in to the forum/discussion boards and leave comments. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after one day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Data sharing

Your data will be shared with the University of Edinburgh, Gravator, websites from which we have embedded content on our website, and additional third-party trackers.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

We will hold the personal data you provided us for two years from last log in, unless you delete your account before then. Before the end of the two years, we will contact you to request you confirm you wish to keep your account, otherwise it will be deleted.

If you delete your account, comments can remain on the site anonymously or be removed.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you do not consent to your data being collected, stored, and processed in the ways described here, do not register for an account.

You must be at least 18 years old to register for an account.

If you have any questions, please contact: agentsof.change@ed.ac.uk.

This privacy statement is continued:

Continued privacy statement

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